1. Undertake the most difficult thing first. As soon as you arrive at the office, you may be inclined to first check your emails, go through the day’s mail, or furrow through some easy admin activities. Instead, try doing the most challenging, trickiest (or least satisfying) action early in the day. You’ll be approaching it when your focus level is raised and your mind is sharp.
2. Prepare for tomorrow at the close of today. Take 15 minutes at the end of every day to make tomorrow’s to-do list. This routine of preparing will give you the gift of focus, allowing you to get a jump-start the next morning. In a sense, you’re building a plan for the following day.
3. Transfer all ideas, actions, and goals onto paper. Clear the muddle out of your brain by taking pen to paper (or fingers to keyboard) and make it possible for to-dos and brilliant ideas to become more tangible.
4. Use your email proficiently. Avoid skimming emails and leaving them to act upon “later.” Instead, plan time just twice each day to check and handle emails. Go through each email message thoroughly, then act, file, delete, or forward.
5. Enjoy a lunch break every day. You may not feel you have time for one, but schedule the time. Poor nutrition while at work is costing countries (and their businesses) up to 20% in lost work productivity!
6. Become a proficient time estimator. Most undesirable activities don’t take as long as you think they will. And most enjoyable things tend to draw out a bit longer than you’d think. Have a timer to get an accurate measure of the exact time it takes to finish several different everyday tasks.
7. Setup an effective work space. The standard office person spends 2,000 hours per year at her workspace. Make sure that space is easy to work by simply gathering things you use most often and housing them within effortless reach of your usual seatedea.
8. Tackle paper effortlessly. Resolve to deal with your papers on a scheduled cycle. Whether first thing in the morning, at the end of the day, or somewhere in between, set aside 30 minutes each day so you don’t end up with overwhelming piles.
9. Be more efficient by avoiding distractions. Try using lower-energy hours as your open office hours so you don’t squander peak work productivity with distractions.
10. Understand the many benefits of staying organized. Getting organized goes way beyond having a orderly and uncluttered space. By becoming more organized, you’ll not only help your business run more effective, but you’ll enjoy many personal benefits as well.
11. Stop procrastinating. Break activities down into realistic-sized parts and write these down Each day’s achievements can give the motivation so you can keep going.
12. Master how to say “no” and delegate. Take control of your schedule and tasks by creating a list of all your commitments, both daily and special undertakings. Even if it takes a little more effort on the front end to teach someone else, it may pay off by providing you increased time and energy to focus your attention on more substantive responsibilities.